Note to Bidders - For any bid or RFP document and any addenda that are received electronically, it is the responsibility of every bidder who receives this bid or RFP and all associated documents to check this website for any addenda. The City of Worcester accepts no liability to provide accommodation to bidders who submit a response based upon information obtained from its website. Bidders may not alter (manually or electronically) the bid language or any bid documents. Unauthorized modifications to the body of the bid, specifications, terms or conditions, which change the intent of this bid or RFP are prohibited and will disqualify a response.
Chapter 149 and 149A bids that include filed sub-bids are available through the Department of Public Facilities at Bids - Public Facilities.
The City of Worcester is an Equal Opportunity/Affirmative Action Employer and has established goals for business participation of minorities and women.
A manual has been developed to serve as a guide to acquaint present and potential suppliers with the policies and procedures of the Purchasing Division to assist them in conducting business with the City. Please review this Guide to Purchasing.
Copies of all invitations for bid are available to interested parties and can be obtained
It's the vendor’s responsibility to ensure there is sufficient time for the invitation to bid to be obtained and returned. The City of Worcester cannot be held responsible for delays.
Chapter 149 and 149A bids that include filed sub-bids are available through the Department of Public Facilities at Bids - Public Facilities.
Bid responses must be received by the date and time specified in the bid document. All submittals will be date/time stamped and stored until opening date. Bids will be opened in the bid opening room at the date and time specified in the invitation to bid. Openings are open to the public.
All information required by the bid document must be supplied by the bidder. Failure to provide the required information may be cause for rejection of the bid as non-responsive.
It is the policy of the City of Worcester in accordance with State procurement regulations to issue awards to the lowest responsive and responsible bidder bidding in accordance with specifications. In determining such, consideration shall be given to the following criteria:
VENDORS MAY NOT PERFORM SERVICES OR DELIVER GOODS WITHOUT RECEIVING A FULLY EXECUTED CONTRACT OR PURCHASE ORDER FROM THE CITY OF WORCESTER. IN ADDITION, WORK PERFORMED UNDER A CONTRACT CHANGE ORDER WILL NOT BE PAID UNLESS THE CHANGE ORDER IS APPROVED BY THE PURCHASING DIRECTOR OR REPRESENTATIVE DELEGATE.
Notices of invitations for sealed bids for commodities and services purchased are
In addition, vendors may be notified via email when a new invitation for sealed bids within their topic category of interest has been posted. To receiveemail alerts, you may sign-up for our Purchasing Division Email Alert System. Please note that registering for email notices does not guarantee a notice will be sent.
Any bidder intending to protest an award is instructed to do so by submitting specific contentions in writing detailing the reasons for protest. All submittals are to be directed to the Purchasing Director. The City of Worcester will determine the basis for protest and respond appropriately in writing.
The receiving department or agency will evaluate the goods or services performed for vendor compliance with all terms and conditions of the agreement. Payment will not be made unless the department attests that satisfactory performance was rendered.
