CITY OF WORCESTER

Municipal and Legislative Operations Committee Meeting

Wednesday, September 28, 2022

Esther Howland (South) Chamber

Convened: 6:03 P.M.

Adjourned: 7:57 P.M.


Mayor
Joseph M. Petty

 

www.worcesterma.gov

 

Clerk of the City Council
Nikolin Vangjeli

Committee Members

Chairperson Khrystian E King
Vice Chairperson George J Russell
Councilor Sean M Rose
 

City Hall - 455 Main Street Worcester, Massachusetts


Present Were:Chairperson Councilor Khrystian E King Councilor George J Russell Councilor Sean M Rose, who particapted in the meeting remotely
 
Also:Acting City Manager Eric D Batista Assistant City Manager Hung Nguyen City Solicitor Michael Traynor Deputy City Clerk Stephen AJ Pottle, clerk
 
1.

Virtual Attendee Call-In Information

1a.

Pursuant to Chapter 20 of the Acts of 2021 and in order to ensure active, public engagement, the City of Worcester currently allows for both in-person and remote participation at all City Council and Standing Committee meetings. To partake in the meeting, you may attend the meeting in-person within the meeting location, follow the below link to join via Zoom or dial the direct line as indicated. Municipal and Legislative Operations Committee Zoom Link: https://us06web.zoom.us/j/93823030890 Municipal and Legislative Operations Committee Zoom Phone Number: (929) 205 6099 Municipal and Legislative Operations Committee Zoom Access Code: 938 2303 0890

Attachments

Chairperson Councilor King recognized the following speakers:
1. David Coyne, Worcester resident, spoke in favor of items #5a and #5b
2. Fred Taylor, Worcester resident, spoke in favor of items #5a and #5b
3. Linda Michel, Worcester resident, spoke in favor of items #5a and #5b

2.

Approval of the Minutes

2a.

Order - That the City Council Standing Committee of Municipal and Legislative Operations hereby approves the minutes of the Municipal and Legislative Operations Committee meeting of August 24, 2022.

View Agenda

Chairperson Councilor King read the item and moved for a roll call vote to adopt the order. Order adopted on a roll call vote of 3 Yeas and 0 Nays

3.

Communication of the City Clerk

3a.

Transmitting an informational communication pertaining to the creation of the City Archive, including the future location of the archive at 61 Sever Street (the old Becker College Library). # 13b CC February 1, 2022

Attachments

Chairperson Councilor King read the item and recognized the Deputy City Clerk, who discussed information concerning the city archive project.

Chairperson Councilor King discussed costs associated with the creation of city archive with the Deputy City Clerk.

Chairperson Councilor King brought forth the following Chairmanís Order: Request City Clerk provide City Council with report concerning the next steps associated with creating the cityís archive, including costs associated with said project.

Chairperson Councilor King recognized Councilor Russell, who discussed public accessibility of city census and voter registration data with the Deputy City Clerk.

Chairperson Councilor King recognized Councilor Rose, who discussed the liability relative to an antiquated archival system and how the liability is mitigated by moving to a modern archival system with the Deputy City Clerk.

Chairperson Councilor King moved for a roll call vote to recommend the item be filed. Recommend File on a roll call vote of 3 Yeas and 0 Nays

Chairman's Orders

Request City Clerk provide City Council with a report concerning the next steps associated with creating the cityís archive, including costs associated with said project.

4.

Communications of the City Manager

4a.

Transmitting informational communication relative to an update of an executive order to address and assess institutional and structural racism. # 21a CC February 15, 2022

Attachments

Chairperson Councilor King read the item and moved to take the item up collectively with item #4b, #4c and #5c.

Chairperson Councilor King recognized the Acting City Manager, who discussed the equity audits, the search for a Chief Diversity Officer, the list of completed audits, timeline concerning police department audit, the establishment of the Police Chief Equity Advisory Council, funding for social health workers to work alongside police officers and the Paid Firefighter Cadet Program with the Acting City Manager.

Chairperson Councilor King brought forth the following Chairmanís Order: Request City Manager provide City Council with a report updating City Council as to actions taken concerning the executive order to address and assess institutional racism.

Chairperson Councilor King recognized Councilor Russell, who discussed the plans concerning the RFP process for Chief Diversity Officer, position concerning state legislation lobbyist and private street conversion legislation with the Acting City Manager.

Chairperson Councilor King brought forth the following two (2) Chairmanís Orders: 1) Request City Manager provide City Council with a report as to the status of state legislation relative to private street conversion; and 2) Request City Manager provide City Council with a report concerning how the cityís Executive Order to address and assess institutional and structural racism has impacted the cityís Police Department.

Chairperson Councilor King then discussed challenges concerning hiring personnel, changes made to the hiring process by HR and usage of Circa website for Diversity Recruitment Initiative with the Acting City Manager.

Chairperson Councilor King brought forth the following Chairmanís Order: Request City Manager provide City Council with a report concerning the cityís usage of Circa/DiversityJobs.com as part of a diversity recruitment initiative.

Chairperson Councilor King moved for a roll call vote to recommend the item be filed. Recommend File on a roll call vote of 3 Yeas and 0 Nays

Chairman's Orders

Request City Manager provide City Council with a report updating City Council as to actions taken concerning the executive order to address and assess institutional racism.

Request City Manager provide City Council with a report as to the status of state legislation relative to private street conversion.

Request City Manager provide City Council with a report concerning how the cityís Executive Order to address and assess institutional and structural racism has impacted the cityís Police Department.

Request City Manager provide City Council with a report concerning the cityís usage of Circa/DiversityJobs.com as part of a diversity recruitment initiative.

4b.

Transmitting informational communication relative to proposed reforms and an executive order that acknowledges structural changes that will assist with eradicating institutional racism. # 13b CC March 2, 2021

In Committee May 4, 2021 - Held

Attachments
In Committee for informational purposes only

Recommend File on a roll call vote of 3 Yeas and 0 Nays (See Item #4a)

4c.

Transmitting informational communication relative to a Diversity Recruitment Initiative Ė Circa/DiversityJobs.com. # 8.3A CM January 25, 2022

In Committee June 22, 2022 - Held

Attachments

Recommend File on a roll call vote of 3 Yeas and 0 Nays (See Item #4a)

4d.

Recommend adoption of an amendment to the Cityís organizational ordinances to create the Urban Forestry Tree Commission. # 9.8B CM October 19, 2021

Attachments

Chairperson Councilor King read the item and recognized the Deputy City Clerk, who spoke concerning the item.

Chairperson Councilor King recognized Councilor Rose and Councilor Russell, who spoke concerning the item.

Chairperson Councilor King brought forth the following Chairmanís Order: Request City Manager provide City Council with a report concerning actions taken by the Urban Forestry Tree Commission since its creation.

Chairperson Councilor King moved for a roll call vote to recommend the item be filed.

Recommend File on a roll call vote of 3 Yeas and 0 Nays

Chairman's Orders

Request City Manager provide City Council with a report concerning actions taken by the Urban Forestry Tree Commission since its creation.

5.

Miscellaneous Items

5a.

Order of Mayor Joseph M. Petty - Request City Council proceed forthwith with the selection of a permanent City Manager by initiating and completing a process for said selection to include the appointment of an Ad Hoc Committee, as outlined in Rule 50 of the Rules of City Council regarding Ad Hoc Committees, including the Mayor selecting the composition of said Ad Hoc Committee; the purpose of the committee being to determine the following: 1) The Ad Hoc Committee will exist until such a time that a permanent City Manager is appointed. 2) The inclusion of the following procedures: A. Review of the prior processes used in the selection of a City Manager in 1993, 2004 and 2013-2014 and report to City Council regarding a timetable for the following steps: i. Provide for an opportunity for community input relative to the search process for a permanent City Manager. ii. Placement of an Request for Proposals (RFP) for a search firm to aid in the search process; iii. Ad Hoc Committee to review of responses for said RFP; selection of a search firm and entering into a contract with said search firm. iv. Ad Hoc Committee to provide the selected search firm with a copy of specifications and a job description for the permanent City Manager, including best practices used in other search processes; v. Ad Hoc Committee to review the list of potential candidates for the permanent City Manager position, provided by the search firm in Executive Session, for interviewing said potential candidates in said Executive Session. vi. Final referral of a recommendation of finalists to be interviewed in Open Session by the entire City Council, followed by a vote to determine the selection for the position of a permanent City Manager. # 11a CC April 12, 2022

In Committee April 27, 2022 - Held In Committee May 4, 2022 - Held In Committee May 25, 2022 - Held In Committee June 22, 2022 - Held In Committee July 14, 2022 - Held In Committee August 24, 2022 - Held

Attachments

Chairperson Councilor King read the item and discussed the timeline and the objectives of the RFP process with the Deputy City Clerk.

Chairperson Councilor King brought forth the following Chairmanís Order: Request City Clerk work with the Purchasing Agent to review the procured Request for Proposals (RFP) relative to selecting an executive search firm to aid in the selection of a permanent City Manager. Further, request City Clerk provide City Council with a report detailing next steps associated with working with a selected firm for said services, including costs associated with same.

Chairperson Councilor King recognized Councilor Russell, who discussed the purpose of a chairmanís order and ad-hoc committee, the reason behind the decision to give the Acting City Manager a 2-year contract, the challenges concerning municipal staffing vacancies and the process relative to previous search for city manager.

Chairperson Councilor King then discussed information relative to the firm chosen to carry out the search for the city manager and the diversity of the council and city government officials.

Chairperson Councilor King recognized Councilor Rose, who discussed community feedback concerning the RFP process and spoke in favor of continuing the process as planned.

Chairperson Councilor King moved for a roll call vote to recommend the item be filed.

Recommend File on a roll call vote of 3 Yeas and 0 Nays

Chairman's Orders

Request City Clerk work with the Purchasing Agent to review the procured Request for Proposals (RFP) relative to selecting an executive search firm to aid in the selection of a permanent City Manager. Further, request City Clerk provide City Council with a report detailing next steps associated with working with a selected firm for said services, including costs associated with same.

5b.

Order of Councilor Thu Nguyen - Request City Council authorize and create a community ad-hoc committee to engage Worcester residents in the process of hiring a city manager, do community listening sessions in all five districts, and provide a report with feedback and data to city council. # 11c CC April 12, 2022

In Committee April 27, 2022 - Held In Committee May 4, 2022 - Held In Committee May 25, 2022 - Held In Committee July 14, 2022 - Held In Committee August 24, 2022 - Held

Attachments

Chairperson Councilor King read the item and moved for a roll call vote to recommend the item be held. Recommend Hold on a roll call vote of 3 Yeas and 0 Nays

5c.

Order of Councilor Khrystian E. King - Request Standing Committee on Municipal and Legislative Operations Committee hold a discussion regarding pending state legislation, including home rule petitions, impacting the city. # 10c CC March 29, 2022

In Committee June 22, 2022 - Held In Committee July 14, 2022 - Held In Committee August 24, 2022 - Held

Attachments

Recommend Hold on a roll call vote of 3 Yeas and 0 Nays (See Item #4a CC)