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Bids - Purchasing

Special Notice - Users now have the ability to Search the City of Worcester Bids database by Bid Number, Bid Title, Industry or Date Range.

The City of Worcester is an Equal Opportunity/Affirmative Action Employer and has established goals for business participation of minorities and women.

A manual has been developed to serve as a guide to acquaint present and potential suppliers with the policies and procedures of the Purchasing Division to assist them in conducting business with the City. Please review this Guide to Purchasing (72KB).

Copies of all invitations for bid are available to interested parties and can be obtained

  • by visiting the Purchasing Division in Room 201, City Hall, 455 Main Street, Worcester, MA 01608 between the hours of 8:30 AM and 5:00 PM;
  • or by downloading from the Open Bids page.

It's the vendor’s responsibility to ensure there is sufficient time for the invitation to bid to be obtained and returned. The City of Worcester cannot be held responsible for delays.

Receipt of Bids

Bid responses must be received by the date and time specified in the bid document. All submittals will be date/time stamped and stored until opening date. Bids will be opened in the bid opening room at the date and time specified in the invitation to bid. Openings are open to the public.

All information required by the bid document must be supplied by the bidder. Failure to provide the required information may be cause for rejection of the bid as non-responsive.

Bid Award

It is the policy of the City of Worcester in accordance with State procurement regulations to issue awards to the lowest responsive and responsible bidder bidding in accordance with specifications. In determining such, consideration shall be given to the following criteria:

  • The ability, capacity and skill of the bidder to provide the goods or services required as stipulated in the specifications of the invitation to bid.
  • The capacity of the bidder to provide the goods or services promptly or within required time periods without delay or interference.
  • The quality of performance of previous contracts.
  • The financial resources and ability of the bidder to perform the contractual requirements.

VENDORS MAY NOT PERFORM SERVICES OR DELIVER GOODS WITHOUT RECEIVING A FULLY EXECUTED CONTRACT OR PURCHASE ORDER FROM THE CITY OF WORCESTER. IN ADDITION, WORK PERFORMED UNDER A CONTRACT CHANGE ORDER WILL NOT BE PAID UNLESS THE CHANGE ORDER IS APPROVED BY THE PURCHASING DIRECTOR OR REPRESENTATIVE DELEGATE.

Bid Notifications

Notices of invitations for sealed bids for commodities and services purchased are

  • published weekly in the Legal Advertising section of the WORCESTER TELEGRAM AND GAZETTE;
  • publicly posted on the bulletin board in Room 201, City Hall, 455 Main Street, Worcester, MA 01608;
  • and listed on the Open Bids page.

In addition, vendors may be notified via email when a new invitation for sealed bids within their topic category of interest has been posted. To receive email alerts, you may sign-up for our Purchasing Division . Please note that registering for email notices does not guarantee a notice will be sent.

For added convenience, prospective vendors may register online. Registration allows vendors who are interested in conducting business with the City of Worcester the opportunity to supply information about their company.

Protests

Any bidder intending to protest an award is instructed to do so by submitting specific contentions in writing detailing the reasons for protest. All submittals are to be directed to the Purchasing Director. The City of Worcester will determine the basis for protest and respond appropriately in writing.

Payment to Vendors

The receiving department or agency will evaluate the goods or services performed for vendor compliance with all terms and conditions of the agreement. Payment will not be made unless the department attests that satisfactory performance was rendered.

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