All grants will be paid on a reimbursement basis. Requests for reimbursement must be accompanied by invoices, and/or canceled checks, receipts and/or contracts that document programming expenses as proposed and approved in the grant.
If the program is not going to be produced, the recipient must notify the Worcester Arts Council immediately in writing. Reimbursements generally take 2-4 weeks upon final approval by the Council. Applicants are sent a reimbursement form for their payment request with their award letter. Payment requests must be made within the year of the award notification. With the permission of the Worcester Arts Council, interim payments may be requested for that portion of the project that has been expensed with proof of expenses. Final reimbursement will be made only when the project is completed and all receipts are submitted. Dates for program, expenses, and other documentation must be during the calendar year for which the grant was given.
Requests for extensions beyond the grant period will be considered on a case-by-case basis and must be submitted in writing before the end of the grant period. The Council will review and vote on the extension requested and notify applicants in writing.